BYLAWS of the Oregon SECTION,
INSTITUTE OF FOOD TECHNOLOGISTS
Article VI - Committees
The SECTION Executive Committee may establish committees as needed to conduct the
activities of the SECTION.
Section 6.1 Program
A Program Committee may be appointed to develop SECTION meeting programs. The
Chair-elect shall serve as the ex officio Chair of the Committee and is responsible for planning the
program for the year.
Section 6.2 Nominating Committee
a. The Nominating Committee shall be comprised of three (3) members, one of whom shall be
the immediate past Chair who shall serve as ex officio Chair; the other members shall be SECTION
Members. The Nominating Committee shall develop and present the slate of candidates for all
elected positions in accordance with the regulations in these Bylaws.
b. The Nominating Committee shall be responsible for preparing and transmitting the ballot. In
the event of an electronic ballot, the Nominating Committee will prepare the ballot and transmit the
appropriate information to the INSTITUTE by agreed upon deadlines and report election results to the
SECTION membership.
Section 6.3 Tellers
The Tellers Committee shall be comprised of three (3) SECTION Members who do not hold
any other office in the SECTION and are not candidates for office. The Tellers are responsible for
counting ballots on all matters requiring a vote by the SECTION members. The Tellers Committee
shall report the results of its tallies to the immediate past Chair not later than ten (10) days after the
balloting deadline for each matter.
Section 6.4 Audit
The Audit Committee shall be comprised of three (3) members, not holding any SECTION
office during the fiscal year covered by the records being audited. The Treasurer is an ex officio,
non-voting member. Within thirty (30) days of the end of the fiscal year the Audit Committee shall
schedule a review to certify the correctness of the Annual Financial Report and the records of the
Treasurer. Any errors, corrections, or deviations not correctable by action with the Treasurer shall
immediately be brought to the attention of the SECTION Executive Committee for disposition and
action.
Section 6.5 Long-Range Planning
The Long-Range Planning Committee shall assist the SECTION Executive Committee in
planning the program of activities to meet the SECTION objectives. The Committee is to be
comprised of two (2) past chairs, two (2) newer members who have been SECTION members not
over three (3) years at the time of their appointment, and a Chair. The Long-Range Planning
Committee shall review and evaluate existing activities, evaluate future SECTION needs and make
recommendations for changes or new activities.
Section 6.6 Membership
The Membership Committee shall not have less than three (3) members and shall develop and
Oregon Section Bylaws Revised February 2008
execute, or supervise the execution of, promotional plans to build the membership of both the
SECTION and the INSTITUTE. It will cooperate, as requested, in membership promotion plans
developed by the INSTITUTE and the Membership Committee Chair will serve as the liaison between
the SECTION and the INSTITUTE. It may call upon the INSTITUTE for assistance, as needed.
Section 6.7 Student Affairs Committee
a. There shall be a Student Affairs Committee comprised of two (2) SECTION Members,
the Presidents, or their designated representatives, of the Student Chapters of the INSTITUTE and
the Food Science Clubs in the geographic region of the SECTION, plus no more than two (2) Student
Members-at-Large from other recognized educational institutions in the geographic region of the
SECTION not having a Student Chapter or Food Science Club.
b. The Student Affairs Committee shall solicit and encourage student involvement and
participation in SECTION activities and shall recommend student members to the Chair for
appointment to committees.
Section 6.8 Supplier’s Night
The Supplier’s Night Committee shall be compromised of a Supplier’s Night Chair, a Publicity
Chair, an Arrangements Chair and other general members as committee members. The Supplier’s
Night Committee shall be responsible for the planning and execution of the SECTION’s annual
Supplier’s Night event in a manner that provides maximum value to the SECTION, the attendees and
the suppliers participating in the event.
Section 6.9 Communications
The Communications Committee shall be chaired by the SECTION Chair and comprised of not
less than two (2) SECTION members. The Communications Committee shall be responsible for
developing, budgeting for, and maintaining all means of communication to the membership, including
but not limited to the SECTION listserv, website, newsletter, directories, and other official
correspondence from the SECTION. The Communications Committee shall review communications
policy on an annual basis and report to the SECTION Executive Committee at the summer planning
meeting.
INSTITUTE OF FOOD TECHNOLOGISTS
Article VI - Committees
The SECTION Executive Committee may establish committees as needed to conduct the
activities of the SECTION.
Section 6.1 Program
A Program Committee may be appointed to develop SECTION meeting programs. The
Chair-elect shall serve as the ex officio Chair of the Committee and is responsible for planning the
program for the year.
Section 6.2 Nominating Committee
a. The Nominating Committee shall be comprised of three (3) members, one of whom shall be
the immediate past Chair who shall serve as ex officio Chair; the other members shall be SECTION
Members. The Nominating Committee shall develop and present the slate of candidates for all
elected positions in accordance with the regulations in these Bylaws.
b. The Nominating Committee shall be responsible for preparing and transmitting the ballot. In
the event of an electronic ballot, the Nominating Committee will prepare the ballot and transmit the
appropriate information to the INSTITUTE by agreed upon deadlines and report election results to the
SECTION membership.
Section 6.3 Tellers
The Tellers Committee shall be comprised of three (3) SECTION Members who do not hold
any other office in the SECTION and are not candidates for office. The Tellers are responsible for
counting ballots on all matters requiring a vote by the SECTION members. The Tellers Committee
shall report the results of its tallies to the immediate past Chair not later than ten (10) days after the
balloting deadline for each matter.
Section 6.4 Audit
The Audit Committee shall be comprised of three (3) members, not holding any SECTION
office during the fiscal year covered by the records being audited. The Treasurer is an ex officio,
non-voting member. Within thirty (30) days of the end of the fiscal year the Audit Committee shall
schedule a review to certify the correctness of the Annual Financial Report and the records of the
Treasurer. Any errors, corrections, or deviations not correctable by action with the Treasurer shall
immediately be brought to the attention of the SECTION Executive Committee for disposition and
action.
Section 6.5 Long-Range Planning
The Long-Range Planning Committee shall assist the SECTION Executive Committee in
planning the program of activities to meet the SECTION objectives. The Committee is to be
comprised of two (2) past chairs, two (2) newer members who have been SECTION members not
over three (3) years at the time of their appointment, and a Chair. The Long-Range Planning
Committee shall review and evaluate existing activities, evaluate future SECTION needs and make
recommendations for changes or new activities.
Section 6.6 Membership
The Membership Committee shall not have less than three (3) members and shall develop and
Oregon Section Bylaws Revised February 2008
execute, or supervise the execution of, promotional plans to build the membership of both the
SECTION and the INSTITUTE. It will cooperate, as requested, in membership promotion plans
developed by the INSTITUTE and the Membership Committee Chair will serve as the liaison between
the SECTION and the INSTITUTE. It may call upon the INSTITUTE for assistance, as needed.
Section 6.7 Student Affairs Committee
a. There shall be a Student Affairs Committee comprised of two (2) SECTION Members,
the Presidents, or their designated representatives, of the Student Chapters of the INSTITUTE and
the Food Science Clubs in the geographic region of the SECTION, plus no more than two (2) Student
Members-at-Large from other recognized educational institutions in the geographic region of the
SECTION not having a Student Chapter or Food Science Club.
b. The Student Affairs Committee shall solicit and encourage student involvement and
participation in SECTION activities and shall recommend student members to the Chair for
appointment to committees.
Section 6.8 Supplier’s Night
The Supplier’s Night Committee shall be compromised of a Supplier’s Night Chair, a Publicity
Chair, an Arrangements Chair and other general members as committee members. The Supplier’s
Night Committee shall be responsible for the planning and execution of the SECTION’s annual
Supplier’s Night event in a manner that provides maximum value to the SECTION, the attendees and
the suppliers participating in the event.
Section 6.9 Communications
The Communications Committee shall be chaired by the SECTION Chair and comprised of not
less than two (2) SECTION members. The Communications Committee shall be responsible for
developing, budgeting for, and maintaining all means of communication to the membership, including
but not limited to the SECTION listserv, website, newsletter, directories, and other official
correspondence from the SECTION. The Communications Committee shall review communications
policy on an annual basis and report to the SECTION Executive Committee at the summer planning
meeting.
