BYLAWS of the Oregon SECTION,
INSTITUTE OF FOOD TECHNOLOGISTS
Article IV - Executive Committee
Section 4.1 Composition
The SECTION Executive Committee shall be comprised of the officers, the immediate past
Chair, and Members-at-Large elected by the membership eligible to vote. One (1) Student Member
representative may be appointed as a non-voting member. Committee Chairs may be invited to
attend meetings of the SECTION Executive Committee but do not have voting privileges.
Section 4.2 Terms of Office
a) The terms of the SECTION officers shall be one year beginning on September 1 following
the election.
b) The terms of the Members-at-Large of the SECTION Executive Committee shall be two (2)
years, with the term of each member beginning on September 1 in alternate years.
c) The Chair and Chair-elect may not serve two (2) consecutive terms.
d) The Secretary, Treasurer, and Members-at-Large (or Secretary -Treasurer) shall be limited
to three (3) consecutive terms.
Section 4.3 Role and Responsibilities
a) The SECTION Executive Committee shall:
b) Develop a long-range plan for the SECTION and monitor progress
c) Oversee all committees and volunteer workgroups appointed by the SECTION Executive
Committee to achieve the mission of the SECTION and the INSTITUTE
d) Establish policies and develop the activities necessary to meet the objectives of the
SECTION and the INSTITUTE
e) Ensure the fiscal health of the SECTION
f) Develop and approve an annual budget based on its planned program of activities for the
year
g) Communicate with SECTION members with respect to the SECTION and INSTITUTE
h) Establish mechanisms to consider the views of the membership on issues being discussed
by the SECTION Executive Committee
i) Fill any vacancy among the officers or its own membership for the balance of the
governance year, except for the office of Chair.
Section 4.4 Meetings
a) Frequency
The SECTION Executive Committee may schedule meetings prior to each SECTION meeting,
but must schedule a minimum of three (3) meetings annually. Additional meetings may be held
upon call of the Chair, or by three (3) other members of the committee, with adequate notice.
b) Quorum
A quorum of the SECTION Executive Committee shall be not less than fifty percent (50%) plus
one of the voting members, of which the Chair, Chair-elect, or their designate, must be
present.
c) Electronic Participation
Executive Committee members may participate and act at any meeting through the use of a
teleconference or other communications equipment. Such participation shall equate to
attendance and presence in person at the meeting. Any action by the Executive Committee
Oregon Section Bylaws Revised February 2008
may be taken without a meeting if consent in writing, including by electronic means, is signed
by all of the members of the Executive Committee entitled to vote.
Section 4.5 Non-performance
The SECTION Executive Committee may ask an officer, Member-at-Large, or committee Chair
to resign if that person is not properly or adequately conducting the duties of the position for four (4)
months or if they miss more than three (3) SECTION Executive Committee meetings in one year. A
two-thirds (2/3) vote of the SECTION Executive Committee is required to follow through on a charge
of non-performance. The SECTION Executive Committee shall then fill any vacancies created by
these actions. The individual may request the SECTION Executive Committee to appoint an ad hoc
Appeals Committee to review the case and bring it before the general membership for consideration.
INSTITUTE OF FOOD TECHNOLOGISTS
Article IV - Executive Committee
Section 4.1 Composition
The SECTION Executive Committee shall be comprised of the officers, the immediate past
Chair, and Members-at-Large elected by the membership eligible to vote. One (1) Student Member
representative may be appointed as a non-voting member. Committee Chairs may be invited to
attend meetings of the SECTION Executive Committee but do not have voting privileges.
Section 4.2 Terms of Office
a) The terms of the SECTION officers shall be one year beginning on September 1 following
the election.
b) The terms of the Members-at-Large of the SECTION Executive Committee shall be two (2)
years, with the term of each member beginning on September 1 in alternate years.
c) The Chair and Chair-elect may not serve two (2) consecutive terms.
d) The Secretary, Treasurer, and Members-at-Large (or Secretary -Treasurer) shall be limited
to three (3) consecutive terms.
Section 4.3 Role and Responsibilities
a) The SECTION Executive Committee shall:
b) Develop a long-range plan for the SECTION and monitor progress
c) Oversee all committees and volunteer workgroups appointed by the SECTION Executive
Committee to achieve the mission of the SECTION and the INSTITUTE
d) Establish policies and develop the activities necessary to meet the objectives of the
SECTION and the INSTITUTE
e) Ensure the fiscal health of the SECTION
f) Develop and approve an annual budget based on its planned program of activities for the
year
g) Communicate with SECTION members with respect to the SECTION and INSTITUTE
h) Establish mechanisms to consider the views of the membership on issues being discussed
by the SECTION Executive Committee
i) Fill any vacancy among the officers or its own membership for the balance of the
governance year, except for the office of Chair.
Section 4.4 Meetings
a) Frequency
The SECTION Executive Committee may schedule meetings prior to each SECTION meeting,
but must schedule a minimum of three (3) meetings annually. Additional meetings may be held
upon call of the Chair, or by three (3) other members of the committee, with adequate notice.
b) Quorum
A quorum of the SECTION Executive Committee shall be not less than fifty percent (50%) plus
one of the voting members, of which the Chair, Chair-elect, or their designate, must be
present.
c) Electronic Participation
Executive Committee members may participate and act at any meeting through the use of a
teleconference or other communications equipment. Such participation shall equate to
attendance and presence in person at the meeting. Any action by the Executive Committee
Oregon Section Bylaws Revised February 2008
may be taken without a meeting if consent in writing, including by electronic means, is signed
by all of the members of the Executive Committee entitled to vote.
Section 4.5 Non-performance
The SECTION Executive Committee may ask an officer, Member-at-Large, or committee Chair
to resign if that person is not properly or adequately conducting the duties of the position for four (4)
months or if they miss more than three (3) SECTION Executive Committee meetings in one year. A
two-thirds (2/3) vote of the SECTION Executive Committee is required to follow through on a charge
of non-performance. The SECTION Executive Committee shall then fill any vacancies created by
these actions. The individual may request the SECTION Executive Committee to appoint an ad hoc
Appeals Committee to review the case and bring it before the general membership for consideration.
